What Is Outlook Web Access Server?


Angela Bailey

Outlook Web Access (OWA) server is a web-based email client developed by Microsoft. It allows users to access their Exchange mailbox from any device with an internet connection. OWA provides a familiar interface similar to the desktop version of Microsoft Outlook, making it easy for users to manage their emails, calendars, contacts, and tasks.

Features of Outlook Web Access Server:

1. Accessibility: OWA can be accessed from various web browsers such as Google Chrome, Mozilla Firefox, and Microsoft Edge. This means that users can access their emails on different operating systems including Windows, macOS, and Linux.

2. User-friendly interface: OWA offers a clean and intuitive interface that resembles the desktop version of Outlook. Users can easily navigate through their emails and perform actions such as composing new messages, replying to or forwarding existing ones, and organizing emails into folders.

3. Email management: With OWA, users can send and receive emails using their Exchange mailbox. They can create new messages with attachments, format text using rich text editing tools, and apply filters to organize incoming emails into different folders.

4. Calendar integration: OWA includes a calendar feature that allows users to schedule appointments, meetings, and events. They can view their calendar in daily, weekly, or monthly formats and set reminders for important events.

5. Contact management: OWA enables users to manage their contacts efficiently.

They can create new contacts or import them from other sources such as CSV files. Users can also search for specific contacts using various filters.

6. Task management: OWA provides a task management feature that helps users stay organized by creating to-do lists and setting deadlines for tasks.

How does Outlook Web Access Server work?

When a user accesses OWA through a web browser, the client sends a request to the OWA server. The server authenticates the user’s credentials and retrieves the requested mailbox data from the Exchange server. This data is then rendered in the user’s web browser, allowing them to interact with their emails, calendar, contacts, and tasks.

Benefits of using Outlook Web Access Server:

1. Remote access: OWA allows users to access their emails and other mailbox data from any location with an internet connection. This is particularly useful for users who travel frequently or work remotely. Cross-platform compatibility: OWA is compatible with various operating systems and web browsers, ensuring that users can access their mailbox regardless of their preferred device or platform. Reduced infrastructure costs: By utilizing OWA, organizations can reduce the need for installing and maintaining email clients on individual devices. This saves both time and resources. Ease of deployment: Setting up an OWA server is relatively straightforward compared to deploying desktop email clients on multiple devices. Security: OWA employs various security measures such as encryption and secure sockets layer (SSL) certificates to protect user data during transmission over the internet.

In conclusion

Outlook Web Access Server provides a convenient way for users to access their Exchange mailbox through a web-based interface. With its user-friendly features and cross-platform compatibility, OWA offers flexibility and accessibility for managing emails, calendars, contacts, and tasks remotely. Deploying an OWA server can help organizations streamline email management while reducing infrastructure costs.

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