How Does Web Form Connect to SQL Server Database?


Heather Bennett

In this tutorial, we will learn how to connect a web form to a SQL Server database. This is an essential skill for web developers as it allows users to input data through a form and store it in a database for further processing or analysis.

Step 1: Set Up the Database

Before we begin, make sure you have a SQL Server database set up. You can use tools like Microsoft SQL Server Management Studio to create a new database or use an existing one. Make note of the connection details such as the server name, database name, username, and password.

Step 2: Create the HTML Form

Create an HTML form using the <form> tag. This tag will enclose all the input fields and buttons of the form.

Use appropriate attributes like action and method. The action attribute should point to a server-side script that will handle the form submission.

Note: It is recommended to use server-side scripting languages like PHP or ASP.NET to handle form submissions securely.

Step 3: Connect to the Database

In your server-side script (e.g., PHP), establish a connection with your SQL Server database using the connection details obtained in Step 1. Use functions specific to your chosen scripting language for connecting to SQL Server.

Example (PHP):

$serverName = "your_server_name";
$connectionOptions = array(
    "Database" => "your_database_name",
    "Uid" => "your_username",
    "PWD" => "your_password"
$conn = sqlsrv_connect($serverName, $connectionOptions);
if($conn === false) {
    die(print_r(sqlsrv_errors(), true));

Step 4: Process Form Submission

Once the connection is established, you can use SQL queries to insert the form data into your database. Retrieve the form data using the server-side scripting language and construct an appropriate SQL query to insert the data into a table.

Example (PHP):

if(isset($_POST['submit'])) {
    $name = $_POST['name'];
    $email = $_POST['email'];
    $message = $_POST['message'];
    $sql = "INSERT INTO your_table_name (name, email, message) VALUES ('$name', '$email', '$message')";
    if(sqlsrv_query($conn, $sql)) {
        echo "Record inserted successfully.";
    } else {
        echo "Error: " . sqlsrv_errors($conn);

Step 5: Test the Form

Now that everything is set up, you can test your web form by filling out the fields and submitting it. The form data should be successfully inserted into your SQL Server database.


In this tutorial, we have learned how to connect a web form to a SQL Server database. By following these steps, you can easily collect user input through an HTML form and store it in a database for further use.

  • Step 1: Set up the database.
  • Step 2: Create the HTML form.
  • Step 3: Connect to the database.
  • Step 4: Process form submission.
  • Step 5: Test the form.

This skill is essential for building dynamic web applications that require user interaction and data management. Practice implementing this technique, and you’ll be able to create powerful web solutions that seamlessly integrate with SQL Server databases.

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