How Do I Fix Data Type Mismatch in Criteria Expression Access?


Heather Bennett

How Do I Fix Data Type Mismatch in Criteria Expression Access?

If you’ve encountered a data type mismatch error in your Microsoft Access database, don’t worry! This common issue can be easily resolved with a few simple steps. In this tutorial, we’ll walk you through the process of fixing the data type mismatch in criteria expression error.

Understanding the Data Type Mismatch Error

In Access, each field has a specific data type, such as text, number, date/time, or currency. When performing queries or filtering data using criteria expressions, it’s essential to ensure that the data types match. Otherwise, Access will throw a data type mismatch error.

Identifying the Cause of the Error

The first step in resolving this issue is to identify which part of your criteria expression is causing the error. It could be a field name, a value comparison, or any other component of your query.

To identify the problematic section:

  • Check Field Names: Verify that all field names used in your criteria expression are correctly spelled and match the actual field names in your database.
  • Check Value Comparisons: If you’re comparing values of different data types (e.g., text and number), make sure the comparison is valid. For example, enclose text values within quotation marks and use appropriate conversion functions if needed.

Resolving the Data Type Mismatch Error

Once you have identified which part of your criteria expression is causing the error, you can proceed with resolving it. Here are some common solutions:

Convert Data Types

If you’re comparing values of different data types (e., text and number), you can use conversion functions to ensure compatibility. Access provides various conversion functions, such as CInt (convert to integer), CDbl (convert to double), and CDate (convert to date).

For example, if you’re comparing a text field ‘Quantity’ with a numeric value, you can use the CInt function to convert the text field into an integer:

SELECT * FROM YourTable WHERE CInt(Quantity) = 10;

Use Proper Syntax for Text Values

If your criteria expression involves text values, ensure that they are enclosed within quotation marks. This is particularly important when comparing against a specific string or using wildcard characters like ‘*’ or ‘?’.

For example, if you’re filtering records where the ‘Status’ field is equal to “Pending”, the correct syntax would be:

SELECT * FROM YourTable WHERE Status = "Pending";

Avoid Null Values

If your criteria expression includes fields that may contain null values, consider excluding them from the comparison. Null values can sometimes cause data type mismatch errors.

To exclude null values from your query, use the ‘Is Not Null’ criteria:

SELECT * FROM YourTable WHERE YourField Is Not Null;


Data type mismatch errors in criteria expressions are common in Access databases. By understanding the cause of these errors and applying appropriate solutions like converting data types, using proper syntax for text values, and avoiding null values, you can easily fix them.

Remember to double-check your field names and value comparisons to ensure accuracy. With these steps, you’ll be able to resolve the data type mismatch error and continue working with your Access database smoothly.

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