How Do I Add Data Type in Visio?

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Scott Campbell

In this tutorial, we will learn how to add data types in Visio. Data types are an essential part of creating accurate and efficient diagrams in Visio. By assigning data types to shapes, we can store and retrieve information that is associated with each shape.

Step 1: Open the Shape Data Window

To add data types in Visio, we need to open the Shape Data window. This window allows us to define and modify the properties of shapes.

  1. Click on the shape where you want to add a data type.
  2. Go to the “View” tab in the ribbon menu.
  3. Click on the “Task Panes” button in the “Show/Hide” group.
  4. Select “Shape Data” from the dropdown menu.

Step 2: Add a Data Type

In the Shape Data window, we can define various properties for our shape, including data types.

  1. Select the shape for which you want to add a data type.
  2. Locate the “Add new row” button at the bottom of the Shape Data window.
  3. Click on the “Add new row” button to create a new property row for your shape.
    • Note: Each property represents a specific piece of information associated with your shape. For example, if you are creating an organization chart, you might want to add properties such as “Name,” “Title,” and “Department.

  4. Enter a name for your property in the “Label” column.
  5. Select a data type from the dropdown menu in the “Type” column.
    • Note: Visio offers various data types, including text, number, date, and more. Choose the appropriate data type based on the information you want to store.
  6. Click on the “OK” button to confirm your changes.

Step 3: Assign Data Values

Once you have added a data type to your shape, you can assign specific values to each instance of that shape.

  1. Select the shape for which you want to assign a data value.
  2. Go to the “Data” tab in the ribbon menu.
  3. Click on the “Shape Data” button in the “Show/Hide” group.
  4. Select the desired property from the dropdown menu in the Shape Data window.
    • Note: The dropdown menu will display all the properties (data types) you have defined for your shape. You can choose one of these properties to assign a value.
  5. Enter a value for your property in the “Value” field.
    • Note: The entered value will be associated with that particular shape and property. You can repeat this step for other shapes as well.
  6. Click on the “OK” button to confirm your changes.

Congratulations! You have successfully added data types in Visio. Remember, data types can greatly enhance the functionality and accuracy of your diagrams by allowing you to store and retrieve information associated with each shape.

Make sure to save your diagram to preserve the added data types. Now you can create more informative and interactive diagrams using Visio’s powerful features!

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